Productivity and office
AI tools · Productivity and office · 12 verified
Documents, spreadsheets, email, meetings and personal organisation. 12 tools, newest first, each with the review or discussion that verified it.
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- Research and search (12)
- Productivity and office (12)
- Automation and agents (12)
- Data and analytics (11)
- Marketing and SEO (11)
- Design and UI (12)
Calendly
Automated meeting scheduling
Share your availability and let others book meetings without email back-and-forth.
Sources, checked 25 October 2026: Reviewed on YouTube by Calendly (42K views, 2y ago) and 2 more reviews.
- YouTube review by Calendly: What is Calendly? How Meeting Scheduling Software Works (42K views, published 2y ago).
- YouTube review by Efficient App (Alex & Andra): Best Scheduling Software 2026? Calendly vs Cal.com vs TidyCal vs SavvyCal vs Chili Piper (27K views, published 1y ago).
- YouTube review by Calendly: Is Calendly Free? | 10 Free Features You Can Use Today (11K views, published 1y ago).
OneNote
Digital notebook for notes and ideas
Organize notes, drawings, and web clippings into notebooks and sections.
Sources, checked 25 October 2026: Reviewed on YouTube by Lea David (765K views, 2y ago) and 2 more reviews; discussed on Hacker News (319 points, 174 comments, 2014-03-17).
- YouTube review by Lea David: Microsoft OneNote Tutorial: All You Need to Know (765K views, published 2y ago).
- YouTube review by mybigguide: How to Use OneNote Effectively | Microsoft OneNote Tips and Tricks 2024 (288K views, published 2y ago).
- YouTube review by Paperlike: OneNote Review - How GOOD is it on your iPad? (184K views, published 2y ago). What it found: OneNote has been around since 2002 and has evolved over the years.
- Hacker News discussion: Introducing OneNote for Mac (319 points, 174 comments, published 17 March 2014). What it found: A user found OneNote the hardest app to give up when switching to Mac.
- Hacker News discussion: OneNote Service API (137 points, 26 comments, published 17 March 2014).
Obsidian
Local-first knowledge base with linked notes
Take and connect notes in a personal wiki with backlinks and plugins.
Sources, checked 25 October 2026: Reviewed on YouTube by Linking Your Thinking with Nick Milo (2.5M views, 1y ago) and 1 more review; discussed on Hacker News (1380 points, 387 comments, 2022-12-20).
- Hacker News discussion: Show HN: Obsidian Canvas – An infinite space for your ideas (1380 points, 387 comments, published 20 December 2022).
- Hacker News discussion: Obsidian 1.0 – Personal knowledge base app (1329 points, 565 comments, published 13 October 2022).
- YouTube review by Linking Your Thinking with Nick Milo: Give Me 15 Minutes. I'll Teach You 80% of Obsidian (2.5M views, published 1y ago).
- YouTube review by Tool Finder: Ultimate Obsidian Review: Is this your NEXT note-taking app? (134K views, published 2y ago).
Todoist
To-do list and task manager
Manage personal tasks and projects with due dates, priorities, and labels.
Sources, checked 25 October 2026: Reviewed on YouTube by Todoist (888K views, 11mo ago) and 2 more reviews.
- YouTube review by Todoist: Getting Started with Todoist (888K views, published 11mo ago).
- YouTube review by Tool Finder: Todoist Review: Is it worth it anymore? (63K views, published 2y ago).
- YouTube review by George Vlasyev: Todoist Review: Worth the Price in 2026? (8K views, published 9mo ago).
Evernote
Note-taking and personal organization app
Capture notes, web clippings, and to-dos, and organize them across devices.
Sources, checked 25 October 2026: Reviewed on YouTube by Evernote (401K views, 5y ago) and 2 more reviews; discussed on Hacker News (1025 points, 614 comments, 2023-07-06).
- YouTube review by Evernote: What is Evernote? (401K views, published 5y ago). What it found: Evernote integrates notes, to-dos, and schedule to help remember and accomplish tasks.
- YouTube review by Tool Finder: Ultimate Evernote Review: Full Walkthrough & Beginner's Guide (75K views, published 2y ago).
- YouTube review by Productive Tech: Why I Personally Switched Away from Evernote (After Years of Using it) (33K views, published 1y ago). What it found: The reviewer used Evernote for years but switched to another app after re-evaluating workflow.
- Hacker News discussion: Tell HN: Nearly all of Evernote’s remaining staff has been laid off (1025 points, 614 comments, published 6 July 2023).
Airtable
Spreadsheet-database hybrid for flexible work apps
Build custom databases, track projects, and manage content in a visual grid.
Sources, checked 25 October 2026: Reviewed on YouTube by Automation Helpers (324K views, 3y ago) and 2 more reviews.
- YouTube review by Automation Helpers: What is Airtable? And Is It For Me? (324K views, published 3y ago). What it found: The reviewer considers Airtable a favorite foundational tool for a variety of work and personal projects.
- YouTube review by 9x: Learn Airtable in 25 Minutes (Crash Course) (116K views, published 1y ago).
- YouTube review by 9x: Airtable Explained: What Is It and Should You Use It? (31K views, published 1y ago).
Trello
Visual boards, lists, and cards for project management
Organize projects and personal tasks using kanban-style boards.
Sources, checked 25 October 2026: Reviewed on YouTube by Kevin Stratvert (498K views, 2y ago) and 2 more reviews; discussed on Hacker News (1857 points, 733 comments, 2017-01-09).
- YouTube review by Kevin Stratvert: Trello Tutorial in Ten Minutes (How to Use Trello to Get Your Life Together) (498K views, published 2y ago).
- YouTube review by Tool Finder: The New Trello Explored: Full Guide (53K views, published 1y ago).
- YouTube review by George Vlasyev: Trello Review: Is It Any Good? (2026) (11K views, published 1y ago).
- Hacker News discussion: Atlassian acquires Trello for $425M (1857 points, 733 comments, published 9 January 2017).
- Hacker News discussion: Trello handed over my personal account to my previous company (731 points, 260 comments, published 15 April 2020).
Asana
Project and task management for teams
Plan, track, and manage team projects and tasks with timelines and boards.
Sources, checked 25 October 2026: Reviewed on YouTube by Tool Finder (179K views, 1y ago) and 2 more reviews.
- YouTube review by Tool Finder: Asana Tutorial for Beginners (2025) (179K views, published 1y ago).
- YouTube review by MinorCo: Asana Project Management Tutorial for Beginners (2026) (97K views, published 10mo ago).
- YouTube review by Daniel | Tech & Data: ASANA Review - 2026 | Is Asana Project Management Tool STILL Worth it? (28K views, published 1y ago).
Zoom
Video conferencing and online meetings
Host video meetings, webinars, and screen sharing sessions.
Sources, checked 25 October 2026: Reviewed on YouTube by GetVoIP - Simplify your search (9K views, 1y ago); discussed on Hacker News (2003 points, 517 comments, 2020-06-10).
- YouTube review by GetVoIP - Simplify your search: Zoom Workplace Review (2025): Pricing + Top Features (9K views, published 1y ago).
- Hacker News discussion: Zoom closes account of U.S.-based Chinese activist after Tiananmen event (2003 points, 517 comments, published 10 June 2020).
- Hacker News discussion: Vulnerability in the Mac Zoom client allows malicious websites to enable camera (1937 points, 456 comments, published 8 July 2019).
Slack
Team communication and collaboration hub
Chat with your team in channels, share files, and integrate with other tools.
Sources, checked 25 October 2026: Reviewed on YouTube by Uvaro (634K views, 3y ago) and 2 more reviews; discussed on Hacker News (3406 points, 1470 comments, 2025-09-18).
- YouTube review by Uvaro: Slack for Beginners | How To Use Slack In Just 6 Minutes (634K views, published 3y ago).
- YouTube review by Slack: What is Slack? | Your Work OS | Slack (117K views, published 2y ago).
- YouTube review by Be Productive: Slack Review 2026 - Should You Use It for Team Communication? (18K views, published 9mo ago).
- Hacker News discussion: Slack has raised our charges by $195k per year (3406 points, 1470 comments, published 18 September 2025).
- Hacker News discussion: Slack’s new WYSIWYG input box is terrible (2776 points, 1077 comments, published 20 November 2019).
Google Workspace
Gmail, Docs, Drive, Calendar, Meet for teams
Manage email, documents, spreadsheets, and meetings in one integrated suite.
Sources, checked 25 October 2026: Reviewed on YouTube by Money With Mark (125K views, 2y ago) and 2 more reviews; discussed on Hacker News (953 points, 285 comments, 2026-03-05).
- YouTube review by Money With Mark: My honest review of Google Workspace (as an entrepreneur) (125K views, published 2y ago).
- YouTube review by Craylor: Google Workspace vs Microsoft 365: Top Differences! (99K views, published 2y ago).
- YouTube review by WPDev: Use Google Workspace For Small Businesses (2025) (36K views, published 1y ago).
- Hacker News discussion: Google Workspace CLI (953 points, 285 comments, published 5 March 2026).
Microsoft 365
Office apps with cloud storage and collaboration
Create and collaborate on documents, spreadsheets, presentations, and email.
Sources, checked 25 October 2026: Reviewed on YouTube by Kevin Stratvert (1.3M views, 5y ago) and 2 more reviews; discussed on Hacker News (981 points, 436 comments, 2020-11-24).
- YouTube review by Kevin Stratvert: 🤷♂️ What is Microsoft 365 - Explained (1.3M views, published 5y ago).
- YouTube review by Bulb Digital: Why Microsoft 365 Feels Confusing (It Doesn't Have To) (129K views, published 3mo ago).
- YouTube review by Skill Charger (Hindi): Microsoft 365 vs. Office 2021: A Complete Breakdown of Features, Pricing, and More! (39K views, published 3y ago).
- Hacker News discussion: Microsoft 365 has employee surveillance and analytics built in (981 points, 436 comments, published 24 November 2020).
- Hacker News discussion: ICC ditches Microsoft 365 for openDesk (646 points, 212 comments, published 6 November 2025).